SETTLEMENT AGREEMENT between THE UNITED STATES OF AMERICA and PALM BEACH COUNTY, FLORIDA

Public Education

45. The Supervisor shall develop public educational materials to inform citizens about the availability of an accessible voting system. Such materials must include press releases to be distributed to local media, and content to be posted on the Supervisor's websites. Within ninety (90) days of the effective date of the Agreement, the Supervisor shall submit the proposed public educational materials for review and approval to the United States. The Supervisor shall disseminate these materials within ten (10) days of the United States' approval.

46. Within ninety (90) days of the effective date of this Agreement, the Supervisor shall post information on its website about the availability of the Supervisor's accessible voting system. The Supervisor shall ensure that the information on the accessible voting system on its website conforms to, at a minimum, the Web Content Accessibility Guidelines 2.0 Level AA Success Criteria and other Conformance Requirements ("WCAG 2.0 AA"). The WCAG 2.0 AA is available at: http://www.w3.org/TR/WCAG20/.

47. The Supervisor shall make a demonstration Edge machine available to the public several months prior to each Election at each of the Supervisor's Offices and by demonstrating it at least twice annually at meetings of organizations that serve the Palm Beach County's citizens who are blind or have vision impairments.

Monitoring and Reporting

48. The United States shall have the right to:

    1. visit any Palm Beach County polling place upon reasonable notice and approval – not to be unreasonably withheld -- by the Supervisor pursuant to law, and to inquire about the availability of an accessible voting system, to observe its operability, and to observe the voting process to determine whether officials are notifying eligible voters about the availability of the accessible voting system; and

    2. upon reasonable notice to the Supervisor and approval – not to be unreasonably withheld -- by the Supervisor pursuant to law, contact officials, employees, agents, and representatives of the Supervisor involved in activities related to compliance with this Agreement.

49. For the term of the Agreement, the Supervisor shall inform the United States, in writing, of any improvements, alterations, or changes made to the Supervisor's accessible voting system.

50. For the term of this Agreement, after each Election, the Supervisor of Elections shall submit to the United States a summary of efforts to implement each of the provisions and requirements of this Agreement, including: copies of all new or revised policies, procedures, public education materials, and training materials prepared pursuant to paragraphs 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, and 47; a record of all requests to use the Edge machine, as provided in paragraph 43; and Election Day Response Team communication logs, as provided in paragraph 44.

51. All materials sent to the United States pursuant to this Agreement shall be sent by email to Elizabeth.Johnson@usdoj.gov and Angela.Miller5@usdoj.gov or to the following address by common carrier Federal Express, delivery prepaid: Chief, Disability Rights Section, Civil Rights Division, U.S. Department of Justice, 1425 New York Avenue, N.W., Fourth Floor, Washington, D.C. 20005. All materials shall include a subject line referencing Palm Beach County Supervisor of Elections and DJ numbers 204-18-218 and 166-18-43.