A Guide to Planning Accessible Meetings

Additional Tips and Recommendations for Meals

• Provide drinking straws for beverages (the flexible kind work best). 

• Include cups with and without handles. Disposable cups with lids for both cool and hot beverages are also recommended.

• Additional servers may be needed, depending on the number of attendees who have disabilities.

• Service Dogs: Attendees may have service dogs with them. The ADA mandates that service dogs are allowed to be in places of public accommodation such as hotels, convention centers, restaurants, and other venues that serve food. A service dog is specifically trained to assist a person with a disability, which can be physical or not.

• Do not use candles or fresh flowers at the meeting, including at buffet meals and in dining areas.