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A Guide to Planning Accessible Meetings

Set-up and Placement of Talk-to-Text Services

Ask the speech-­to­-text service providers if they need a small table for their laptop and/or equipment. They will need access to electrical outlets for their equipment. If they are displaying text on a large screen or several monitors for multiple people, they will likely be positioned toward the front of the room near the screen where the text will be displayed. If they are displaying the text on a laptop for only one or two individuals, they should be positioned in close proximity to those individuals. Placement decisions should be made in consultation with the service provider and the individuals using the service.

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