A Guide to Planning Accessible Meetings

Access Stations For Conferences

For large conferences attended by many people with disabilities, it is a good idea to have an access station or booth staffed during conference hours. The staff should be familiar with access services and solutions, and have the resources and authority to resolve problems that may arise.

If there will be multiple people using interpreters for simultaneous workshops, the program agenda should clearly indicate which workshops already have interpreters scheduled. Participants can then go to the access station to arrange interpreters for other workshops or events. At this type of meeting, interpreters should be coordinated by someone who signs and can communicate with signing participants.