A Guide to Planning Accessible Meetings

Accessible Round Table Style

Aisles between round tables require at least three feet of space between the tables (measured from the back of one chair to the back of the chair directly behind it). Side aisles require at least six feet between the table and the side wall or other obstructions. If people using wheelchairs or other mobility aids will be seated at round tables, decrease the number of table settings by one or two to provide adequate space; for a five-­foot round table set 8 places maximum, and for a six-­foot round table set 10 places maximum.

Note: when possible, use a half­-round set-up so that all seats are facing the presentation area, instead of placing seats around the entire table. In that case, a five-­foot table could accommodate four place settings, and a six-­foot table could accommodate five. Remember that people who use scooters or wheelchairs may prefer to transfer to the chairs at the table and park their assistive devices behind their chairs. Ensure that staff is available to assist as needed. Click [here] ... for a full­-page, printable handout.

Accessible Round Table Set-Up

Remove two chairs for each mobility device space. Oer multiple choices of where to sit. Increase the amount of accessible seating based on the known or anticipated number of mobility device users expected at your event. Note minimum widths for center and side aisles, and for the distance between accessible and standard rows. Also reduce the number of place settings at a round table by one per mobility device user. Five foot round table: Maximum 8 place settings. Six foot round table: Maximum 10 place settings.

Detail View – Accessible Round Set-Up

Measure from the back of one chair to the back of the chair directly behind it. Chairs must be set with the front edge of the chair at the edge of the table. In other words, the chairs should not be pushed under the tables. Click [here] ... for a full-page, printable handout.