A Guide to Planning Accessible Meetings

Orienting Attendees to the Meeting Space

To help orient attendees with vision disabilities to the meeting location, it may be useful to provide some descriptive information. This may include “big picture” information – the layout of the facility and surrounding area, including landmarks and their relation to each other, for example – or information on a smaller scale, such as the location of the coffee pot, telephone, toiletry products, and thermostat in a hotel sleeping room.

It may also help to include specific directions for getting to and from one area of the meeting place to another. In a hotel, for instance, it can be very helpful to provide directions from the lobby, elevators, stairs, or other common “starting points” to specific meeting rooms, restaurants, or other spaces.