A Guide to Planning Accessible Meetings

Using Audio Recording

Audio recording is another alternative to printed material. Some people with learning and cognitive disabilities can only use audio recordings. Such audio recordings can be made available on a USB drive or audio CD.

Tips for Recording Audio Materials

• The reader should have a clear crisp reading voice and read at a moderate speed. 

• Recording should be done in a recording studio or room where there is no background noise.

• At the beginning of the recording identify the reader, e.g. "This document is being read by Darrell Jones."

• At appropriate stages of the recording, identify the document, section and/or the page number, e.g. "Guide to Barrier-Free Meetings, chapter 1."  To the greatest extent possible, the recording should be done in a way that will allow the reader to easily locate individual chapters, sections, pages, etc., without having to listen to other parts.